S. No.

Particulars

1

Regular discussions with the core team on the growth strategy and levers, funding type, funding plans, fund & cash flow management, etc.

2

Co-ordination with various internal and external stakeholders like core team, internal departments / teams, lawyer, labour law consultant, company secretary, chartered accountant, government departments, vendors, clients, etc.

3

Help in finalizing and implementation of new software / panels within the organization (like Zoho, HRMS, etc.)

4

Handling entry / exit of founders / co-founders / senior management. To advice on the entity structure, founder agreement

5

Review and closure of client / vendor / partnership agreements

S. No.

Particulars

1

Addressing day to day doubts of the finance personnel and supervising his work

2

To ensure that all credit card bills, utility bills, vendor bills are paid on time

3

Approving vendor payments and employee reimbursements

4

Banking related (signatory change, address change, maker / checker change)

5

Regular report on outstanding vendor and client payments

6

Setting up internal processes and controls in the finance department

7

Regular review of books of accounts

8

Ensuring that the debtor / creditor balances are reconciled

9

Booking of month end provisions and accruals

10

Keeping a track at our end that all expense invoices are properly saved (in soft copies) so that they are readily available whenever required (especially helpful during any departmental scrutiny) – Documentation Management

S. No.

Particulars

1

Keeping an eye on current month numbers (like GMV, COGS) and ratios (discount %, ROAS, return rate, etc.) and highlighting it, if any anomaly

2

Preparation of Monthly MIS

3

To ensure that the MIS and books of accounts are in reconciliation

4

Debtor reconciliation (marketplaces, payment gateways, courier partners, etc.)

5

Checking of invoices raised by Marketplaces

6

Creating a Business Plan (1 – 3 year)

7

Keeping the BPlan aligned with the current numbers & future projections

8

Preparation of current and projected Cash Flow Statement

9

Discussion with the management on MIS, Cash Flow and Bplan

S. No.

Particulars

1

In case of senior prospects –

·         Discussions with them to evaluate their fit with the Company

·         Addressing their doubts / concerns (like notice period, no compete, overall compensation, fixed / variable breakup, joining date, etc.)

·         Preparing their compensation breakup to optimize tax deductions

·         Closure of employment agreement with them

2

In case of other hires / consultants, getting the employment / consultant agreement closed through the HR team

3

Periodic audit of documentation maintained by the HR team (signed employment agreements, joining documents, confirmation letters, appraisal letters, relieving letters)

4

Assisting in setting up HRMS in the organization for leave management, pay slips, etc.

5

Formalizing HR policies (code of conduct, appraisal policy, BYOD policy, leave policy, LTA policy, POSH, reimbursement policy) and formats (offer letter, employment agreement, confirmation letter, relieving letter, exit document)

6

Full and final settlement of left employees

7

Preparing of current and projected organization structure

8

Helping HR team in formalizing JDs and individual and team KRAs

9

Keeping track of employees due for appraisal and confirmation

10

Processing monthly salary to employees

11

Issue of Form 16A to employees

S. No.

Particulars

1

Review of goods sent to Marketplaces vis-à-vis GRN done by them and highlighting discrepancies, if any

2

Ensuring that any inter warehouse movement of goods is supported with proper documents (e-way bills, tax invoice / delivery challan)

3

Setting up process of regular inventory audits

4

Ensure that the inventory is adequately insured

5

Setting up process of inventory reconciliation

S. No.

Particulars

1

Review of draft agreements, discussion with the vendors and closure of final agreements

2

Negotiation with vendors in case there is any service deficiency or scope for cost reduction

3

Ensure that vendor invoices are billed correctly in accordance with the agreed commercials / PO and work done

S. No.

Particulars

1

Implementation of ESOP Policy in the Company

2

Issue of Grant Letter and ESOP agreements to employees

3

Keeping record of ESOPs granted, vested, exercised, lapsed, etc.

4

Advising employees on taxation of ESOPs

5

Issue of shares on exercise of options by employees

S. No.

Particulars

1

Ensure NDA is signed before sharing of any information

2

To provide details / information to the prospective investors

3

Advising on the funding structure, funding requirement, runaway available

4

Fund raising related activities – discussion with prospective investors, due diligence, closure of term sheet, SHA / SSHA, obtaining valuation report, conditions precedent / subsequent, ROC filings, issue of share certificates, etc.)

S. No.

Particulars

1

Reconciliation of TDS deducted by marketplaces, clients with 26AS

2

Payment of advance Income Tax, if applicable 

3

Annual income tax returns

4

TDS compliances (payments, returns, certificates, etc.)

5

Form 15CA / CB

6

GST compliances (payments, returns, input reconciliation, registration, APOB)

7

Half yearly MSME returns

8

Annual ROC filings and compliances

9

Advising on tax related issues

10

Responding to departmental queries, if any